REGISTRATION GUIDELINES
Registrations are processed as received. Bartlett Park District residents receive first opportunity to register for programs and services when the seasonal guide is delivered and posted on our website. There is a second date posted for open registration available to everyone. Classes below their minimum 10 days prior to the class/program starting are in jeopardy of cancellation. Please register early to ensure your class/program runs.
Only a parent or legal guardian may register a minor. Registering for a program indicates you understand agree to the policies covering registration, cancellation, refund and transfer. Payment must accompany registrations and are processed as received.
A resident is someone who is paying taxes to Bartlett Park District. Regular fees are paid by those who do not pay taxes to Bartlett Park District. If you are unsure, please check your property tax bill or we will be glad to check for you.
Household Members consist of parents and their single children under age 26 residing at the same address. Seniors are considered anyone 62 years of age and older. Proof of residency is required annually and may be requested at any time.
All children entering Kindergarten in the fall require a manual adjustment to their grade level. This adjustment must be done by Guest Services staff, please give us a call 630-540-4800 or we can complete the update when registering for your next program. This change was implemented to improve the registration process for sports leagues and other grade-based programs.
WAYS TO REGISTER
Online Registration: If you would like to apply for an online account please click here. Complete the application and submit. Your application will be processed within one business day, and you will receive an e-mail confirming your username and a link to reset your password. Please call (630) 540-4800 if you need assistance.
E-mail: guestservices@bartlettparks.org Call 630-540-4800 to confirm receipt.
Walk-In: Guest Services is located on the main floor of Bartlett Community Center, 700 S. Bartlett Rd. 630-540-4800. Available Monday-Friday 9am-6pm and Saturday 9am-12noon.
After Hours Drop Box: Located inside the south entrance of Bartlett Community Center. Available Monday through Friday 5:30am-9pm, Saturday 7am-5pm, Sunday 8am-5pm.
PAYMENTS AND CONFIRMATION
Payment is due at the time of submitting your registration form.
Confirmations: Registrations received via e-mail, mail-in, or drop-box will receive confirmations/receipts via e-mail. Be sure to list your most current e-mail address. For walk-in registration you will have the option to receive an e-mailed or printed confirmation/receipt. Online users are able to view and print at their leisure. Read your receipt/confirmation carefully as details may have changed since the publishing of the guide.
If you do not receive a confirmation, it is your responsibility to contact Guest Services prior to the start of all classes you have requested. No refunds or credit will be given for lack of notification.
Bartlett Park District reserves the right to photograph or videotape participants in park district programs, facilities or parks for the district’s promotional materials.
Registration Forms
All aquatic programs require the aquatics registration waiver (below) to be signed and accompany the registration form.
Summer Camp Registration: If you need additional space to register for more sections, please complete and submit the Camp Attachment Sheet form along with your registration.
Registration Form
Camp Attachment Sheet Form
Financial Aid Form
Youth Sport League Reg Form
Youth Sports Request to Play Up Form
Aquatics Registration & Waiver Form
Aquatic Waiver Form
Splash Central Indoor Aquatic Pass Form
Barracuda Bay Water Park Season Pass Form
Barracuda Swim Team Registration Form
There is an inherent risk in participating in some recreational activities. In order to continue offering a variety of quality Park District programs, our insurance carrier requires that a waiver and release from be signed prior to participation. If a participant is under 18 years of age, a parent or guardian must sign. A valid signature is required at the time of registration. The Bartlett Park District does not carry medical, accident, or loss of personal property insurance. Review your personal policies to be certain that you and your family are fully covered.
CANCELLATION AND TRANSFER
Cancellation and transfer requests can be considered only when received in writing by Guest Services five or more working days prior to the start of the programming session. A mandatory $5 cancellation fee is assessed per program, per person. $5 fee is waived if the refund is left as a household credit instead of being refunded back to the original form of payment. Additional costs such as trophies, T-shirts and costumes will be assessed as applies.
Cancellation & Transfer Requests of Programs, Activities, Special Events and Trips: No refunds or credit can be given for classes missed, forgotten or changes in personal schedules.
Youth Sport League Cancellation Requests: Cancellations received in writing after the registration deadline can be considered after a replacement is found and registered. Should a replacement register, a $5 administrative fee is charged per program per person and prorated if the season has begun. $5 fee is waived if the refund is left as a household credit instead of being refunded back to the original form of payment. No refund is given for the cost of T-shirts, uniforms or trophies.
Punch Cards and Pass Membership: No cancellations, refunds, or credits on punch cards or pass memberships.
Specialty Programs and memberships have their own Cancellation Request policies. These are spelled out on each registration or application form.
Fillable Cancellation/Transfer Form
SPECIAL ACCOMMODATIONS
As a member Park District of NWSRA, we believe that all individuals should be provided with leisure opportunities that allow for performance at their highest level of ability. Although many people achieve this through participation in an NWSRA program, others may have greater success utilizing inclusion services in a park district activity. To begin, simply register for the program of choice. Please indicate the disability and any modifications for participation on your registration form. NWSRA has a formal inclusion process that is followed for each situation. The NWSRA inclusion staff will provide guidance, training, equipment, resources and/or staff as necessary to ensure success for the person with a disability.
If a participant in your household requires special accommodations to help with successful inclusion, please share some information with us. You can contact the Manager in charge of the program or e-mail guestservices@bartlettparks.org
Special accommodations might also include allergies, seizures, taking prescribed medication, or requiring inclusion in a program. We always appreciate advance notification (a two-week notice is recommended) so staff can prepare and train program staff accordingly to best assist with the accommodation.
Medication
We are committed to the well-being of participants. With proper training and approval, staff are able to dispense certain medications. Please notify the program manager or email guestservices@bartletparks.org with any information you can provide so we can properly plan for your child’s participation. A two-week noticed is recommended. Additional paperwork and/or parent meeting may be required.
Allergies/Managing Food Allergies
The Bartlett Park District is committed to the well-being of participants and providing a safe, fun environment. We cannot guarantee a 100% allergy-free environment, however, we will manage the situation by creating individualized plans, avoidance strategies and emergency measures to minimize the risk of an allergic reaction. Please advise us of any allergies that may impact successful participation in a program by contacting the program manager or emailing guestservices@bartlettparks.org. A two-week notice is recommended.
